Double work
The same job gets typed into a spreadsheet, a CRM, a scheduler and QuickBooks.
Your crews can handle more work. Your systems can't.
We connect the tools you already use, cut the double work, and build what's missing, so every job runs the same way from quote to paid, no matter who's on it.
70+ teams set up, including roofing, painting, decking, woodworking & millwork, remodeling, finish carpentry and other specialty trade contractors
The problem
Sound familiar?
Software nobody uses
You paid for it, but it's clunky, so the team falls back to calendars, texts and paper.
It's all in your head
If you're out for a week, things stall. You're the estimator, the PM and the backup for everything.
Steps get skipped
Jobs start without signed paperwork, follow-ups get dropped, invoices go out late, and you find out when it's time to get paid.
Office and field aren't connected
Crews and subs work from texts and a separate calendar, so the office never has the full picture.
How a job moves
The job, from quote to paid
Tap to see the difference
Showing how a job moves today.
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Lead
Retyped from textsLead logged once
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Estimate
Follow-up missedFollow-up sent
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Schedule
Manual job folderFolder and crew set up
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Job
Paperwork not signedCheck-ins synced
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Invoice
Invoice goes out lateSynced to QuickBooks
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Paid
Every handoff between steps is where time and money leak.
We fix the handoffs.
How we work
Four steps, one process at a time
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Step 1: Free systems check
20 MINUTESWe learn how your jobs run today and where they get stuck.
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Step 2: Design & demo
ABOUT 2 WEEKSWe map your job flow, design the system around it, and show you a working demo before we build anything.
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Step 3: Build
2 WEEKS TO 2–3 MONTHS, DEPENDING ON SCOPEWe connect your tools, build the automations and custom pieces, and train your team. One process at a time, so your crews aren't overwhelmed.
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Step 4: Support
We keep your system running and improve it as your business grows, using hours from any block.
What we build
Examples from real systems
- Job folders that create themselves when a bid is won
- Estimates that flow from your calculator straight into QuickBooks
- Automatic follow-up reminders on every quote you send
- Field check-ins: photos, damage checklists and sign-offs from crews and subs
- Tasks auto-assigned by role, so new hires slot right in
- A dashboard showing every active job and where it's stuck
Pricing
Simple, hourly pricing. Pay only for the hours you need.
We bill hourly against a prepaid block of hours, so you see exactly what you're paying for from day one. You can check where every hour went anytime in your client portal.
10 hours
$95/hr
$950 total
Consulting, training, support or small improvements to your system.
Get started with 10 hours30 hours
was $95now $75/hrSave 21%
$2,250 total
One workflow designed, connected and running, like quote-to-invoice or job setup.
Get started with 30 hours50+ hours
was $95now $65/hrSave 32%
Starting at $3,250
Larger builds with multiple workflows, integrations or custom tools.
Get started with 50+ hoursGood to know
How many hours you'll need
Most single workflows, like quote-to-invoice or automatic job setup, take 20–30 hours. Workflows that connect several tools typically take 40–60 hours.
Where your hours go
Every hour maps to a session or deliverable, so you always know what you're paying for.
Client portal
Check your hours anytime in our client portal, with a full breakdown of where every hour went.
Running low or unused hours
Buy more hours from the same tiers anytime. Unused hours expire 60 days after payment.
Not sure how many hours you need? The free 20-minute systems check will give you a realistic estimate.
Works with the tools you already have
- QuickBooks
- Jobber
- PaintScout
- CompanyCam
- Fieldwire
- GoHighLevel
- Buildertrend
- ClickUp
- Google Drive
- Dropbox
- SharePoint
- + Any other tool you use
Keep what works. We'll make it work together.
Results
What changed for contractors like you
Metal roofing
"We'd hit the limit of what our team could handle with the system we had. There was too much double work between ClickUp, Dropbox and Fieldwire. Illia mapped how our jobs actually run and connected the tools, so new jobs now set themselves up instead of us building folders by hand."
Marine decking
"Illia interviewed us like a new hire learning the job, then built our purchasing, month-end close and quoting into one system connected to QuickBooks and Google Drive. No more retyping estimates or hunting through folders."
Painting
"We run on GoHighLevel, PaintScout, CompanyCam and ClickUp. Illia got them working together so every job is set up the same way, with the right people assigned and nothing skipped before crews arrive on site."
Who it's for
This is a fit if you:
- Run 10–50 people, with crews or subs in the field
- Use 3+ software tools that don't talk to each other
- Want to take on more jobs without adding more office staff
- Roofing
- Painting
- Decking
- Woodworking & Millwork
- Remodeling
- Finish Carpentry
and other specialty trade contractors
About
After building systems for 70+ teams, my team and I learned that no single app runs a contracting business, and adding more tools usually just adds more cost and more mess. So we design and build the operating system for your business, so you can produce more jobs and make more money without the chaos.
Questions
What owners ask us first
Do I have to switch software?
Usually not. We start with what you already use and only suggest changes where they clearly pay off.
How long does it take?
Design and demo takes about 2 weeks. Building ranges from 2 weeks to 2–3 months, depending on how many tools and workflows are involved.
What does it cost?
The systems check is free. After that, we bill hourly against prepaid blocks starting at $950 for 10 hours. Most single workflows take 20–30 hours (about $2,250).
Do unused hours expire?
Yes, 60 days after payment. You can top up from any tier at any time.
Will my crews actually use it?
We design around how your team already works and keep it as simple as possible. Fewer clicks, fewer emails.